ARTICLE 1: ORGANIZATION
- The membership of the SENATE shall consist of a proportionate number of faculty members from each Campus Instructional Division. Each Instructional Division shall elect a number of senators proportionate to the number of faculty members in that Division. Each Division will elect 10% of their faculty to the Senate with not less than 2 senators per Division whichever number is greater. For the purposes of calculating Senators, numbers shall be rounded up.
- The faculty members in each Instructional Division shall elect, by secret ballot, representatives and alternate representatives to the SENATE. The alternate representatives shall not have a vote on matters brought before the SENATE.
- Program Chairpersons and Division Directors shall be faculty members for the purpose of this article.
- The membership of the SENATE shall elect four of its members to serve as President, Vice-President, Secretary, and Ombudsman at the first meeting following the general election. Each officer so elected shall serve for a two-year term.
- The SENATE Executive Committee shall consist of the President, Vice-President, Secretary and Ombudsman.
- The SENATE membership shall be divided into four (4) permanent Standing Committees. Committee members shall be appointed by the SENATE president with the advice and consent of the Executive Committee.
- The four Standing Committees shall be: Personnel; Facilities; Curriculum and Instruction; Budget and Center for Excellence in Teaching and Learning Advisory.
- Assignment to a Standing Committee shall begin on the assignment date and terminate on the date new officers are elected by the SENATE.
- The President of the SENATE may appoint members for the faculty at large to serve on the Standing Committees.
- The SENATE may authorize the creation of Ad Hoc Committee for special projects. The President of the SENATE may appoint members from the faculty at large to serve on the Ad Hoc Committees.
- The SENATE may elect and authorize an Ombudsman to investigate reported complaints, mediate disputes, encourage equitable settlements, recommend changes or a course of action, recommend appropriate administrative action, and perform duties and action as assigned by the SENATE.
ARTICLE 2: TERMS OF OFFICE
- SENATE members and their alternates shall be elected for two-year terms. Terms shall begin on the first day of September each year.
- In the event of a vacancy, the elected alternate shall take the place of a departed SENATE member and complete the unexpired term of the member.
- The Instructional Division faculty shall then elect a new alternate by secret ballot.
- In the event the Instructional Division Program is unable to elect a representative, or an alternate representative, the SENATE may select a representative or alternate from the faculty at large.
- Membership on the SENATE shall be limited to two consecutive terms. After serving two terms, faculty members shall be eligible to seek re-election after a one year absence from the SENATE. However, should there not be enough faculty members to fill the vacant position, the Faculty Senate President along with the Executive Committee shall have the ability to extend the current senators term of office for an additional two years.
- A SENATE members term of office shall be terminated upon change of the person’s status as a faculty member.
- A SENATE member may terminate his/her term of office for any personal reason by means of a written notice of resignation addressed to the President of SENATE.
- A SENATE member shall be involuntarily terminated by vote of the SENATE for non-attendance at regularly scheduled SENATE meetings.
- Non-attendance shall be defined as missing three regularly scheduled meetings during any twelve-month periods.
- An exception to article 2.5.1 above shall be for professional considerations approved by the Executive Committee of the SENATE and for faculty on nine (9) month contracts.
ARTICLE 3: ELECTIONS
- Election of new members to the SENATE, to replace those whose terms are expiring, shall be held and finalized no later than September 1st of the each year.
- The election of members to the SENATE shall be as set forth in Articles 1.2, 1.3, 1.4, 2.1, and 2.2 of these Bylaws.
- The election of members of the SENATE and the alternates shall be by secret ballot.
- The President, with the advice and consent of the Executive Committee, shall appoint an Election Committee from the faculty at large on or before July 1st of each year.
- The Election committee shall consist of a Chairperson plus at least three members, one of whom are currently serving on the SENATE. The Election committee shall be made up of at last one member from each Instructional Division.
- The Election Committee shall notify the faculty of the Campus Program Cluster that they are to elect a SENATE member and an alternate for a two-year term. Should a replacement senator not be available, then an existing senator may serve additional terms.
- The Election Committee shall certify the qualification and eligibility of the nominees as required by Articles 1.3, 1.4 and 2.2 of these Bylaws.
- The Election Committee shall oversee the election of representatives in each Program luster.
- The Election Committee may use the faculty from the faculty at large to assist in elections; they shall not be relieved of the responsibility for conducting the election as specified in these Bylaws.
- When an unscheduled vacancy occurs in the SENATE, the SENATE shall be guided by Article 2.1 of these Bylaws.
ARTICLE 4: MEETINGS
- The SENATE shall meet monthly to receive reports of the Standing and Ad Hoc Committees and to consider other matters brought to the attention of the SENATE.
- The SENATE may meet more often as deemed necessary and at the call of the President or the Executive Committee.
- The SENATE may suspend any meeting or series of meetings, if approved by two-thirds (2/3's) vote of the SENATE members present at any regularly scheduled SENATE meeting.
- The Standing and Ad Hoc Committees shall meet as often as deemed necessary to accomplish their tasks.
- Any faculty member may attend any SENATE or Committee meeting, but shall not have a vote on any business brought before the SENATE.
- The SENATE shall call a general faculty meeting for the faculty at large at least once a year. In the general faculty meeting, the SENATE shall receive input from the faculty and shall report to the faculty its recommendations, accomplishments, unfinished business and priorities for future work.
- SENATE meeting shall be conducted using the latest edition of Robert’s Rules of Order, Revised.
- The SENATE shall issue an Annual Report on its activities, which shall summarize the SENATE recommendations, accomplishments, and priorities for future work or unfinished business. Said Annual Report shall be sent to the faculty, to the VPs, AVPs, to the President, and to the Chancellor, Texas State Technical College Systems.
ARTICLE 5: PROCEDURES
- The SENATE will investigate, consider, and act upon any request that are of concern to the faculty. Said requests may be in writing or presented to the SENATE orally. Oral request shall be reduced to writing by the Secretary or a SENATE member.
- The SENATE President or Secretary shall bring all written requests to the attention of the SENATE at the next scheduled meeting of the SENATE following receipt of the request. The President shall, with the concurrence of the SENATE, route the request to the appropriate Committee for study and action.
- The President of the SENATE shall notify the faculty member (s) making the request, of the SENATE’S receipt of the request and of the action taken on the request.
- All request submitted by the faculty for consideration by the SENATE shall be on a form designated by the SENATE and shall be signed by the faculty member(s) initiating the request.
- The Secretary shall maintain a Log which shall show the status of each request to the SENATE. Said Log shall be kept in a format approved by the SENATE member each month.
ARTICLE 6: AMENDMENTS
- Amendments to these Bylaws may be made by two-thirds (2/3's) vote of the members present at a regularly scheduled meeting of the SENATE. All votes on amendments shall be by roll call vote.
- Proposals for an amendment, or amendments, to these Bylaws shall be presented to the faculty at least one month in advance of the vote thereon.
ARTICLE 7: DUTIES & RESPONSIBILITIES OF OFFICERS
- The duties and responsibilities of the President shall be:
- Calls and presides over the meetings of the SENATE and the Executive Committee.
- Prepares an agenda for each SENATE meeting.
- Appoints members of the SENATE to serve on one of the four permanent Standing Committees with the advice and consent of the Executive Committee.
- Appoints members of the SENATE and faculty at large to serve on Ad Hoc Committees as needed. All such appointments shall be coordinated with the appointee’s immediate supervisor.
- Coordinates activities of the SENATE in the preparation of a newsletter and/or other reports.
- Serves as a member of the President’s Council.
- Acts as the SENATE’S spokesperson.
- The duties and responsibilities of the Vice-President shall be:
- Serves as President during the absence of the President.
- Assumes the Office of President of the SENATE if the President is no longer able to serve in that capacity for any reason.
- Accepts presidential duties as delegated by the President.
- Aids in the preparation and distribution of Newsletters and/or reports.
- Serves as a member of the Instructional Administration Council.
- Acts as parliamentarian of the SENATE at meetings or faculty at large meetings called by the SENATE.
- The duties and responsibilities of the Secretary shall:
- Records and prepares the minutes of all meetings of the SENATE and its Executive Committee.
- Distributes the minutes of all SENATE meetings to all members of the faculty.
- Acts as President in the absence of both the President and Vice-President.
- Assists the President and Vice-President in the preparation and distribution of all reports.
- Maintains a status log on all requests proposal currently before the SENATE as required by ARTICLE 5.5
- Attends President’s Council and Instructional Administration Council meetings whenever the President or Vice-President are unable to attend these meetings.
- Performs other function as request by the SENATE President.
- The duties and responsibilities of the Ombudsman shall be:
- Investigate reported complaints (relating to faculty, students, and/or administration).
- Mediates disputes, encourages equitable settlements, and recommends changes or a course of action to the appropriate administrator.
- Recommends appropriate administrative action.
- Attends Instructional Administration Council meetings each month.
- Perform duties and actions as assigned by SENATE President.