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Vehicle Reservations

Authorized Drivers may reserve a vehicle online at the Employee Portal.

Access to the portal is obtained using the same employee name and password used to access your e-mail.

After logging in, select the “Dashboard”, then click on the tab for “Vehicle Fleet.”

A new screen will open up. Select “Reserve a Vehicle” from the drop down menu on the left side of the screen.

Follow the on-screen instructions to reserve your vehicle.

Your on-line vehicle reservation must be confirmed with an e-mail to Motor.Pool@harlingen.tstc.edu containing:

  • The name of the person(s) who will be operating the vehicle;
  • The departmental account number to be charged for vehicle usage;
  • The date and time the vehicle will be picked up.

Service is on a first-come, first-serve basis. For problem-free pick-up, reservations should be submitted at least 1 week prior to the date of use. If no motor pool vehicles are available for the requested date, the Motor Pool Coordinator will reserve a comparable vehicle at a private car rental company at market rates.

When damage is done to a vehicle, the cost of repairs not covered by insurance will be charged back to the user’s account number. The insurance deductible for a college owned vehicle is $1,000.00.











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