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Grading Procedures

Grading Standards

TSTC measures student achievement of skills, knowledge, and competencies through a system of grading standards. Four grades (A, B, C, D) indicate that credit was received and a grade was awarded. One mark (CR) indicates that credit was received but no grade was awarded. One grade (F) and various other marks indicate that no credit was received and no grade was awarded.

The following system of final grades and marks is used by TSTC to report student performance for each course attempted and/or credited toward graduation.

GradeInterpretationGrade Points
A Excellent/Superior Performance Level 4
B Above Required Performance Level 3
C Minimum Required Performance Level 2
D Below Required Performance Level 1
F Failure to Meet Performance Requirements 0
P Pass/Meets Required Performance Level (for use in a developmental course or a specialized course and may be used, at the discretion of a college, for up to six credit hours in a program) Not Computed
IP In Progress (for use when a student has not had sufficient time to complete the course due to the registration date, extended illness, or other circumstances beyond the student's control) Not Computed
W Withdrawal Not Computed
CR Credit (represents credit for courses that are accepted toward program completion and graduation as a result of transfer from other institutions or programs, advanced standing evaluation, credit by examination, articulation agreements, or other validations of course-required knowledge and skills) Not Computed
AUD Audit of Course Not Computed
S Satisfactory (for use in Continuing Education courses and programs) Not Computed
UN Unsatisfactory (for use in Continuing Education courses and programs) Not Computed
X No Grade Assigned Not Computed
FA Failing (prior to September 1988) 0
I Incomplete (prior to September 1988) Not Computed
U Unsatisfactory (prior to September 1988) 0
WF Withdrew Failing (prior to September 1988) 0
WP Withdrew Passing (prior to September 1988) Not Computed

Grading systems for continuing education and workforce training programs may be somewhat different from those described in this section. Contact Workforce and Economic Developement for more information.

Grade Point Averages

Grade points earned for each course are determined by multiplying the number of points for each grade by the number of credit hours the course carries. For example, a student who takes a three-hour course and earns an "A" accumulates 12 grade points for that course (3 hours X 4 points for an A = 12 points). A student's grade point average is computed by adding the grade point values for all college-level courses for which grade point values may be computed (A, B, C, D, F, FA, U, WF), and dividing this total by the number of credit hours attempted during the same period. Only hours for which grades are awarded are used in calculating the grade point average (GPA).

Term Grade Point Average

The Term GPA is computed for all TSTC college-level courses with grades of A, B, C, D, and F recorded during a specific term. Developmental education courses are excluded from the Term GPA calculation.

Cumulative Grade Point Average

The Cumulative GPA is computed for all TSTC college-level courses using all grades and grade points earned since enrolling at TSTC. Developmental education courses are excluded from the Cumulative GPA calculation. The Cumulative GPA is used to qualify students for graduation and for graduation honors.

Standards of Progress Grade Point Average

A Term and Cumulative Standards of Progress GPA is computed using all TSTC college-level and developmental education courses. The Standards of Progress GPAs are used for determining scholastic standing, term scholastic honors and financial aid eligibility. See "Failure to Meet the Standards of Academic Progress" in the Financial Aid section for more information.

Scholastic Standing

TSTC's scholastic standards are based on a philosophy of advancing student progress toward successful course and program completion. The criteria for scholastic standing are designed to monitor student progress so that faculty and staff can intervene and assist students who have difficulty meeting minimum requirements.

Scholastic standing is computed at the end of each enrollment period and is based on the Standards of Progress (SOP) Term and Cumulative GPAs.

Good Standing

A student who maintains 2.00 or higher SOP Cumulative and Term GPAs at the end of each enrollment period is in good scholastic standing.

A student who does not maintain this minimum is placed on scholastic alert, scholastic probation, or scholastic suspension. These three scholastic levels alert faculty and staff to problems in the student's scholastic performance so that appropriate intervention and assistance can be provided.

Scholastic Alert

A student in good standing whose SOP Cumulative or Term GPA is below 2.00 at the end of an enrollment period receives a scholastic alert. Scholastic alert is an early warning for the student to meet with a counselor or advisor prior to registration for assistance with academic problems. A student continues on alert status by achieving a SOP Term GPA of 2.00 or higher at the end of the enrollment period. A student is removed from scholastic alert when the SOP Cumulative and Term GPAs are 2.00 or higher.

Scholastic Probation

A student whose SOP Cumulative and Term GPAs fall below 2.00 at the end of a scholastic alert enrollment period is placed on scholastic probation. A student may continue on scholastic probation by achieving a SOP Term GPA of 2.00 or higher at the end of the enrollment period. A student is removed from scholastic probation when the SOP Cumulative and Term GPAs are 2.00 or higher.

Scholastic probation is a serious warning that the quality of the student's work must improve in order for the student to continue enrollment at TSTC. Students on scholastic probation are required to meet with a counselor or advisor prior to registration and may be required to enroll in special programs or courses. After counseling with appropriate college staff, the student may be permitted to enroll in a new program.

Scholastic Suspension

Scholastic suspension occurs when a student on scholastic probation fails to maintain minimum academic standards. A student on scholastic probation who fails to achieve a SOP Term GPA of 2.00 or higher is suspended for the next enrollment period. A suspended student may appeal for a waiver of the suspension to the instructional dean or his/her designee. A student on scholastic suspension is permitted to reapply for enrollment after one term. A student who re-enters the college after having been suspended is placed on scholastic probation and is subject to the minimum requirements governing scholastic probation.

Scholastic Honors

Full-time students (those enrolled for 12 or more credits) who earn SOP Term GPAs of 4.0 are placed on the President's List. Full-time students who earn SOP Term GPAs of 3.5 to 3.99 are placed on the Dean's List

Grade Reports

Students are expected to monitor their academic progress. Final grade reports are provided to students at the end of each term on the TSTC web site via WebAdvisor. Students should review the grade reports for accuracy. All requests for review or correction must be submitted to the Registrar's Office within 12 months of the close of the semester in which the course was taken.

Grade Changes

Student grades are among the most important records kept by the college. Policies and procedures ensure the privacy and integrity of student grade records and, at the same time, provide students a process to appeal final course grade decisions. The following policies and procedures must be followed to request a grade change.

  • A grade change must be requested within one year of the issuance of a grade.
  • A grade may be changed due to an error, a student completing course work previously graded "IP" (In Progress), or a fact-supported finding by appropriate members of the administration or appeal committee operating in accordance with established college procedures.
  • A grade cannot be changed to a "W" (Withdrawal) unless doing so is in conjunction with an administrative drop or withdrawal from the College that is approved in accordance with college procedures.
  • A change of grade form must be completed, noting the reason for the grade change, and signed by the student's instructor and the Dean of Student Learning.
  • Upon receipt of the completed and signed grade change form, the Registrar's Office makes the official change to a student's transcript record.
  • A copy of the change of grade form is placed in the student's permanent file for audit purposes.

Transcript of Credit

The transcript of credit is an official statement of the student's complete academic record accumulated at TSTC. Upon a written or web request to any TSTC college, the Registrar's Office will release official transcripts to the student or to a third-party that is authorized by the student to receive the transcript. Normally, the minimum time for processing such requests is 24 hours; however, transcripts requested at the end of a term require approximately one week for processing. Students who request transcripts prior to the end of a term, with current courses and grades to be included in the transcripts, must clearly note the current work as part of the request.

Official transcripts may be withheld if any financial obligations to TSTC have not been paid or if official transcripts have not been received from previously attended institutions. Students who have not complied with all exit requirements will not be provided with transcripts.

Classification

Students are classified as freshmen if they have earned less than 30 hours of college credit. They are classified as sophomores if they have earned 30 to 72 hours of college credit.

Course Load

Students in good standing may register for course loads equivalent to those specified in their instructional programs.

Students may register for less than normal loads but must register for a minimum of 12 credits to be considered full-time. Students who are making unsatisfactory progress or carrying excessive outside work may be required by department chairs or advisors to register for less than normal loads.

Students may register for up to 18 credits with the approval of the faculty advisor. Enrollment for more than 18 credits requires approval of the department chair.











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