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Data & Statistics
Office:
voice: 254.867.2372
fax: 254.867.3920

  Contact:
Rachelle Barron
rachelle.barron
@systems.tstc.edu

  Mailing Address:
3801 Campus Drive
Waco, TX 76705
  Location:
The Educational Effectiveness Office is located in the  Patterson Hall building, room 115.
  Office Hours:
M-F: 8 a.m. - 5 p.m.

Managing the data and statistics of TSTC is a central focus of the Educational Effectiveness (EE) team. Chief among the responsibilities of the Colleague Administration team is to report TSTC student enrollment numbers to the Higher Education Coordinating Board. We also provide the regular quarterly reports listed within this site, as well as assist with special query requests.

In order to support your data request, please click the link below for directions for request submissions:
Data Request Form.

The following terms are used throughout reports contained in the Data and Statistics pages. For more specific information on any of these terms, please contact Rachelle Barron.

Definitions of Terms Used in Reports

Term Definition
ABI TSTC West Texas Abilene
Academic Semester Credit/Contact Hours Semester credit and/or contact hours generated by courses considered 'Academic' as defined in the Academic Course Guide Manual maintained by the Texas Higher Education Coordinating Board.
ALL All TSTC System components
Average Class Enrollment The total number of enrollments divided by the total number of section records.
BRK TSTC West Texas Breckenridge
BRN TSTC West Texas Brownwood
CBM001 Student Report. This report is submitted to the THECB and includes all students enrolled in semester credit hour courses as of the official census date of the term. The report also includes 'flex-entry' students who are registered in courses which began after the official census date of the immediately preceding term. Students who withdrew from all classes prior to or on the official census date are not included on the CBM001.
CBM004 Class Report. This report is submitted to the THECB and includes all semester credit hour class sections taught during the reporting period. The report includes enrollments as of the official reporting date for each class section. Classes organized after the official census date of the immediately preceding term are included in the report as flex-entry sections.
CBM00A Students in Continuing Education Courses Report. This report is submitted quarterly to the THECB and includes all students enrolled in CEU courses as of the official census date of the quarter. Students who withdrew from all classes prior to or on the official census date of the CE class are not included on the CBM00A.
CBM00C Continuing Education Class Report. This report is submitted quarterly to the THECB and includes all CEU class sections taught during the quarter.
CEU Continuing Education Unit. May also be referred to as Training Credit, Workforce Training Credit, or CE credit.
CIP Instructional Area The general area of instructional categories based on the two-digit federal Classification of Instructional Programs (CIP) coding system.
Class Data These reports provide class information relating to semester credit and contact hour generations for a specific term, quarter, or fiscal year.
Contact Hour A unit of measure that represents an hour of scheduled instruction given to students. In general at TSTC, one contact hour is equivalent to 50 minutes of instruction per week for a 16-week term.
Degrees and Awards Degrees and Awards are reported to the Texas Higher Education Coordinating Board on the Graduation Report (CBM009) and the Marketable Skills Achievement Report (CBM00M). These reports are submitted annually for each fiscal year. Degrees and awards at TSTC are:
AAS Associate of Applied Science Degree
AS Associate of Science Degree
ATC Advanced Technical Certificate. Advanced Technology certificate programs are comprised of 16-50 semester credit hours. A student must have an associate degree, baccalaureate degree, or junior status in a baccalaureate degree program.
CERT1 Certificate of Completion. Certificate programs comprised of at least 15 SCH and no more than 42 SCH (or 23-63 quarter hours or 360-779 contact hours).
CERT2 Certificate of Completion. Certificate programs comprised of at least 43 and no more than 59 SCH (or 64-89 quarter hours).
CERT3 Enhanced Skills Certificate. Certificate programs associated with an AAS degree program. An enhanced skills certificate program is comprised of at least 6 and no more than 15 SCH (9-22 quarter hours).
CCC Core Curriculum Completer Certificate. Certificate awarded upon satisfactory completion of all required elements and courses in TSTC's approved core curriculums (range: 42-48 SCH).
FOS Field of Study Completer. Designation of satisfactory completion of all required courses in TSTC's field of study curriculums. TSTC's field of study curriculums conform with the THECB approved field of study curriculums (range: 12-40 SCH).
MSA Marketable Skills Achievement Award. A marketable skills achievement award may be a credit program of 9-14 SCH or a workforce continuing education program of 144-359 contact hours. These awards meet minimum standards for program length specified in the federal Workforce Investment Act (WIA), but are too short to qualify as certificate programs on the THECB program inventory.
Demographic History These reports provide a five-year comparison of selected student demographic information for a specific term or quarter.
Exceeds 27 Dev Ed Hrs Semester credit and/or contact hours generated by students enrolled in development education courses who have previously been reported for 27 semester credit hours of developmental education are not eligible for state appropriations.
Exceeds Repeats Semester credit and/or contact hours generated by students previously reported at least twice in non-developmental education courses and are enrolled for the third or subsequent time are not eligible for state appropriations.
Flex-Entry Refers to students and class sections for which the official enrollment occurs after the official census date of a term. These enrollments are reported in the next immediate term and are denoted as Flex-Entry.
Full Time Equivalent A number which reflects headcount enrollment if all students are full-time. At TSTC, full time equivalent (FTE) is obtained by the following method: A:: Total the number of students with a full load (12 or more semester credit hours). B:: Total the number of semester credit hours generated by students enrolled less than full time (11 or less semester credit hours). C:: Divide the number obtained in Step B by 12. D:: Add the number obtained in Step C to the number obtained in Step A. The resulting total is the full-time equivalent headcount enrollment.
Funded Semester Credit/Contact Hours The semester credit and/or contact hours eligible for state appropriations.
Headcount Number of students enrolled as of the official reporting date.
HRL TSTC Harlingen
Instructional Method The delivery method for instructional activities.
Instructional Program Area The general area of instructional categories based on the six-digit federal Classification of Instructional Programs (CIP) coding system. In some instances, more than one six-digit category are combined when the instructional programs are similar or related.
Load Term used to describe a semester credit student's status in relation to the number of courses carried during a semester. At TSTC, 12 or more semester credit hours are considered full-time; 7-11 semester credit hours are considered less than full-time, more than half-time; 6 semester credit hours are considered half-time; and less than 6 semester hours are considered less than half-time. All load information in the Student Demographic reports is based on the number of semester credit hours students carry as of the official census date. Load is not calculated for students reported on the CBM00A report (CEU students).
MAR TSTC Marshall
Progress Measures Awards reported t0 the THECB representing a curricular milestone which may or may not lead to a degree or certificate.
New From High School First time students to TSTC whose last enrollment was in a high school.
New From Other College First time students to TSTC whose last enrollment was in another institution of higher education.
Reporting Period The period of time in which student and class data is collected for reporting to the THECB. The official reporting period is from the day after the official census date of a term through the official census date of the next term. Example: The reporting period for Fall begins the day after the official census date of the Summer term and ends on the official census date of the Fall term.
SCH Semester Credit Hour.
Student Demographics These reports provide selected student demographic information for a specific term, quarter, or fiscal year.
SWT TSTC West Texas Sweetwater
Technical Semester Credit/Contact Hours Semester credit and/or contact hours generated in courses considered 'Technical' as defined in the Workforce Education Course Manual maintained by the Texas Higher Education Coordinating Board.
Texas Funding Code A set of codes assigned by the Texas Higher Education Coordinating Board which delineate courses and programs for state appropriations.
THECB Texas Higher Education Coordinating Board
Unfunded Semester Credit/Contact Hours The semester credit and/or contact hours ineligible for state appropriations.
WAC TSTC Waco
X.CBM001 This is local database file of the CBM001 Report that is used for local reporting purposes.
X.CBM004 This is the local database file of the CBM004 Report that is used for local reporting purposes.
X.CBM009 This is the local database file of the CBM009 Report that is the source file for local reporting.
X.CBM00A This is the local database file of the CBM00A Report that is used for local reporting purposes.
X.CBM00C This is the local database file of the CBM00C Report that is used for local reporting purposes.
X.CBM00M This is the local database file of the CBM00M Report that is the source file for local reporting.










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