TSTC FAFSA Code:   009932

All West Texas Campuses


Contact Information:

Kay Johnson - 325.734.3630
Mayra Juarez - 325.236.8206
Nicole Whitley - 325.641.5955

Email: wtxfinaid@tstc.edu

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Julia Humphrey - 325.734.3612
Abilene Campus

Patricia Reid - 254.559.7720
Breckenridge Campus

Charlotte Tongate - 325.641.3901
Brownwood Campus

Rene Ralston - 325.235.7412
Sweetwater Campus

Nick Alvarado - 325.235.7331
Abilene/Sweetwater Campus
(254) 799-3611

3801 Campus Drive
Waco, TX 76705

TSTC is located off I-35 North at exit 342A, just north of Waco
 
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Financial Aid Standards of Progress

 

Students who receive financial aid must be enrolled in a financial aid eligible degree or certification program and are required to maintain the following standards of academic progress (SAP). Students are expected to be continually aware of their grades and progress toward completion of their program of study.  This review will include all periods of students’ enrollment, even those for which students did not receive financial aid.  The measures below will be used to determine eligibility for all federal Title IV aid, state and institutional aid, and for other financial assistance unless the terms of a particular grant or funding source require additional standards.  Some aid programs require higher standards, such as higher grade point averages (GPA) or specific enrollment statuses.  Students who fail to meet the standards of academic progress (SAP) will be notified by email at the email address on record; however, failure to receive notification will not change the SAP status. 

Qualitative Progress Measure:  Minimum grade point average (GPA) achieved after each semester

To continue receiving financial aid, students are expected to successfully complete their classes with passing grades.  Students must have at least a 2.00 cumulative GPA (may be based on all terms of enrollment) and at least a 2.00 term GPA during each period of enrollment.  All courses, including college level and developmental will be evaluated.

Quantitative Progress Measure #1: Pace of progression or completion rate after each semester

When students enroll in classes and receive financial aid to pay for those classes, they are expected to successfully complete those classes.  Effective July 1, 2011, students must complete at least 67% of the credit hours in which they are enrolled in during each semester.  Students must also achieve a minimum cumulative completion rate of 67% of all courses attempted during their enrollment.  Only passing grades count as successful completions.  Incomplete, in progress, failing grades, and drop/withdrawals are not considered completed courses, but are considered attempted courses, and will be calculated in the 67% completion requirement. 

Quantitative Progress Measure #2:  Maximum time to complete a degree/program

When students receive financial aid to help pay for a program of study, they are expected to complete that program within the specified time frame for that program.  To ensure that students complete their program in a reasonable amount of time, a limit set by law has been placed on the number of hours that can be attempted.  That limit is 150% of the minimum number of hours required to complete each program.  For example, if a degree program requires 60 credit hours for completion, students must complete the degree or certificate program within a maximum of 90 attempted credit hours.  Once students have reached the 150% limit or the Financial Aid Office determines that a student cannot complete the program within the 150% limit, the student may no longer be able to receive financial aid.  Several variables are considered when calculating the 150% limit and the satisfactory progression rules.  These variables include, but are not limited to:

  • All attempted credit hours are counted for the current program of study even if the student is not receiving aid to pay for them.  Attempted hours are the hours in which a student is enrolled in every semester.
  • Any transfer hours that are accepted from other colleges and applied toward the completion of the program are counted in the maximum time frame.  If a student has previously attended any college, he/she must submit official transcripts from all previous colleges prior to any financial aid being released.
  • If a student repeats a course, both attempts will be counted in the maximum credit hours and progression calculation, even if the student did not receive aid for both attempts. Financial aid will only pay for 2 attempts in a college level course.  Separate rules apply for developmental courses. 
  • If a student withdraws from a course(s) after the census date for that course, it is counted as an attempted course and is included in the SAP calculation.
  • All periods of enrollment and attempted credits will be evaluated, as they apply to the current program of study, whether or not financial aid was awarded for the current program of study during prior enrollment periods.

Students should not enroll in classes that are not required for their chosen program of study.  Classes not required for a degree plan are not eligible for financial aid. Additionally, audit courses, continuing education courses, previously passed courses and courses for which students enroll in after the census date are also not eligible for financial aid.

Change of Major

Students who receive financial aid must be enrolled in a declared major in a financial aid eligible degree or certification program and are required to maintain the standards of satisfactory academic progress (SAP).  Students should register for courses approved for their designated degree plan.  Requests to continue to receive financial aid with a change of program will be considered by the Financial Aid Office.  Program Change forms must be submitted to the Financial Aid Office.  A program/major change should be documented to ensure that the student’s new program is tracked for SAP purposes.  Students are responsible for notifying the Financial Aid Office and for completing the financial aid documents required when changing their program/major at the Admissions and Records/Registrars Office.  The student’s maximum timeframe and continued eligibility will be re-evaluated at the time of the review and discussed with the student.

Additional Certificates and Degrees

Additional certificates and degrees will be considered or reviewed on a case by case basis. 

Remedial or Developmental Coursework

Students may be able to take up to 27 hours of remedial or developmental course work and receive financial aid to pay for those costs.  These courses will be included in the qualitative and quantitative measures for SAP.  All courses, including failures, incompletes, in progress, or drop/withdrawal are counted toward the maximum 27 credit hour limit.  Once a student has attempted 27 credit hours of remedial or developmental classes, he/she will not be able to receive additional financial aid to pay for those courses.  Enrollment in these courses is indicated by testing or as recommended by counseling. 

Financial aid will NOT pay for:

  • Courses taken by audit or credit hours earned by placement tests
  • Courses taken without having declared a major in an eligible program of study (enrolled as undeclared, undecided, or non-degree seeking)
  • Courses attempted more than two times (except developmental courses)
  • Courses previously passed unless, the course grade failed the minimum grade requirement for the program of study
  • Continuing education courses
  • Courses for which a student registers in after the official census date of the term.
  • Timeframe and/or credit hours in excess of the 150% maximum program limit, unless approved by Financial Aid.
  • More than two academic programs or one program change, unless approved by Financial Aid Director or Financial Aid Staff

 

FAILURE TO MEET THE STANDARDS OF ACADEMIC PROGRESS

Warning 

The first time that a student fails to meet the qualitative (minimum 2.0 semester or cumulative GPA) or quantitative requirements (minimum 67% of courses completed for the semester or cumulatively), the student will be placed on Financial Aid Warning status. During the Warning status, the student may receive financial aid without completing an appeal   Failure to meet the SAP measures during the Warning period may place a student on Suspension. 

Suspension

The following conditions will place a student on Suspension: 

  •  A student, who fails to meet the standards of academic progress (SAP) measures during the Warning period, will be placed on Financial Aid Suspension and will lose eligibility for financial aid until SAP measures have been met or other conditions have been approved by financial aid staff.  It may take several terms of enrollment and successful completion to regain eligibility. 
  • A student who filed an appeal and was placed on Financial Aid Warning and/or an Academic Plan and fails to meet the SAP measures will be placed on Financial Aid Suspension and will lose eligibility for financial aid until SAP measures have been met.  It may take several terms of enrollment and successful completion to regain eligibility. 
  • A student who has reached the maximum time frame for each of his/her program of study will be placed on Financial Aid Suspension and will lose eligibility for financial aid.  These students are not able to regain financial aid eligibility.  If the Financial Aid Office mathematically determines that a student cannot complete the program of study within the 150% limit, the student will immediately be placed on Financial Aid Suspension. Once the 150% limit has been met, the student cannot regain satisfactory academic progress or financial aid eligibility.  (A few exceptions may apply at the discretion of the Financial Aid Office and their decision cannot be appealed).

Students on Suspension are responsible for paying all expenses during any enrollment period(s) while on Suspension. 

Notification of Financial Aid SAP Status

Standards of Academic Progress statuses are calculated, reviewed and updated at the end of each term.  All students, whether receiving financial aid or not, who fail to meet the SAP measures will be notified via email at the e-mail address on record regarding their SAP status.  Failure to receive notification will not change the student’s financial aid status. Not enrolling for one or more terms does not change or remove the SAP status.

Reinstatement

Students who have reached the maximum time frame may not regain eligibility to receive additional financial aid unless an appeal is granted.  Students on Financial Aid Suspension, for reasons other than reaching the maximum timeframe, may have their aid reinstated in one of the following manners: 

  • Continue to attend Texas State Technical College without financial aid until able to achieve the following:
  •  A cumulative GPA of 2.0 or higher along with 2.0 GPA for the last term of enrollment. 
  •  A 67 % cumulative completion rate along with a 67% completion rate for the last term of enrollment.

Once these standards have been met, a student will be placed on Continued Financial Aid Warning and may receive aid as long as the student continues to meet the SAP measures and progress toward completion.  It may require multiple terms for students with an extremely low GPA and/or completion rate to regain financial aid eligibility.

  •  File an appeal demonstrating mitigating circumstances and be approved and be placed on Warning status.  

The Financial Aid Office retains the option of placing a student on Continued Warning status based on a review of individual progress toward completion of their degree.

Appeal Process

Once students are notified of not being eligible for financial aid (Financial Aid Suspension), they can submit an appeal. Students must meet with the AVP of Student Learning, prior to Financial Aid making a final decision of appeal. 

Students are responsible for any payments and for meeting payment deadlines during the appeal process.  Students should not miss payment deadlines while waiting for a response.  Failure to pay for tuition and fees may result in deregistration.  Students are responsible for balances due if the student withdraws before or after an appeal is denied. 

Appeals will usually only be granted for conditions causing extreme hardship to the student, such as the death of a family member, illness or injury, or other mitigating circumstances.  The appeal should include supporting documentation regarding mitigating circumstance, such as medical statements or death certificates, or other supporting documentation.  On a case by case basis, the Financial Aid Office will review appeals, based on the student’s circumstances.  Submitting an appeal does not guarantee approval of the appeal.  The Financial Aid Office may consider recommendations from counselors, advisors and/or instructors when reviewing appeals.  The Financial Aid Office will review the appeal and approve or deny the appeal.  The decision of the Financial Aid Office is final and cannot be appealed.   

 An appeal should include the following:

  • Student name, TSTC ID number and email address
  • A completed Satisfactory Academic Progress Appeal Form
  • A written description of the mitigating circumstances
  • Documentation to support any claims
  • If appealing due to exceeding the maximum number of hours limit or because of a change in major, a degree plan should be submitted showing the number of hours remaining until graduation.
  • Student’s signature

 

APPEAL DECISIONS

Warning after Suspension Appeal Approval

This status is assigned to a student who fails to meet SAP and who has appealed due to mitigating circumstances and has had eligibility for Title IV aid reinstated.  While on Warning after Suspension status a student must be making progress and achieve a term GPA of 2.0 or higher and a term completion rate of at least 67% in order to continue aid eligibility.  Exceptions may be determined by financial aid staff.

Academic Plan

A student may be placed on an academic plan under which they are able to achieve a 2.0 GPA by the end of their second year of enrollment so that they will be eligible for graduation. While on this status, a student must be making progress according to an academic plan which dictates that a student must achieve a term GPA of 2.0 or higher and a term completion rate of at least 67% in order to continue to retain aid eligibility. The first term that a student is under an academic plan will be a probationary term. If the student complies with the terms of the academic plan, he or she will be making academic progress and can continue to receive aid as long as they meet the conditions of the plan. Failure to achieve these conditions may result in suspension.

Appeal Denied

The student may not be eligible to receive financial aid until he or she meets the Satisfactory Academic Progress (SAP) standards as listed above; both a cumulative 2.0 GPA and a cumulative completion rate of 67%. It may take several semesters in order for a student to regain aid eligibility. 

REPAYMENT OF FEDERAL FUNDS Return of Title IV

If a student receives federal financial aid and stops attending or withdraws from all courses at or before 60% of the completion of the term, they will be required to repay all or a portion of the federal aid received, including that used to pay for college expenses.  If a grade of F is received in all courses for any term, the student will be required to repay a portion of the federal aid received, based on last date of participation, unless an instructor certifies and documents participation in at least one class after the 60% point of the term or until the end of the term. A term may consist of one or more blocks or modules.

 

 

Last updated: 3/4/2014











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